Manage team members and subscription access

Vaam team owners and admins can manage members and their subscription access from the Team settings page.

Open Team settings

Team membership and subscription access

Team membership and subscription access are separate:

• A team member belongs to your Vaam team.
• A subscription seat gives that member access to the features included in a subscription.

Removing a member’s subscription access frees the seat for someone else but keeps the person on your team. Removing a member from the team also removes their team access.

Only team owners and admins can make these changes. Regular members can view the team but cannot manage it.

Invite a team member

1. Go to Team settings.
2. Select Add member.
3. Enter one or more email addresses.
4. Select Submit.

Each person receives an invitation by email. Until they accept it, their email address appears in the member list with an Invited status.

New members join with the Member role. After they accept the invitation, assign subscription access if they need a paid Vaam plan.

The invitee must accept while signed in to the email address that was invited. A Vaam account can only belong to one team, so someone who is already on another Vaam team must be removed from that team before accepting your invitation.

Assign subscription access

The Team settings page shows a column for each team subscription. The number beside the subscription name shows how many seats the team has purchased.

To assign access:

1. Find the member in the member list.
2. Select the checkbox in the appropriate subscription column.

If every seat is already assigned, first remove access from another member or add more seats to the subscription.

Remove subscription access

To deactivate a member’s paid access without removing them from the team:

1. Go to Team settings.
2. Find the member in the member list.
3. Clear the checkbox in the appropriate subscription column.

The member remains on the team, but the seat becomes available for another member. This does not reduce the number of seats you have purchased.

Replace departing team members

If someone leaves and another person needs their seat:

1. If the departing person should leave the team, remove them using the trash button. This automatically frees their assigned seats.
2. If they should remain on the team without paid access, clear their subscription checkbox instead.
3. Select Add member and invite the new person by email.
4. Wait for the new person to accept the invitation.
5. Select the subscription checkbox beside the new member.

You can invite the new person before freeing a seat, but you cannot assign the subscription until a seat is available and the invitation has been accepted.

Change a member’s role

Owners and admins can change a non-owner member’s role from the Role menu:

• Admin can invite and remove members, manage subscription access, and change roles.
• Member can use the team but cannot manage it.

The team owner’s role cannot be changed from this page.

Remove a member or cancel an invitation

Use the trash button beside a member to remove them from the team. You can also use it beside an invited email address to cancel a pending invitation.

Removing a member also removes their subscription access, frees their assigned seats, and returns their Vaam account to free access. It does not delete their Vaam account.

The team owner cannot be removed. If you only want to free a subscription seat while keeping the person on the team, clear their subscription checkbox instead.