Set up your email signature

Your email signature adds your contact details and images to your outreach emails automatically. Create it in Vaam, or paste an existing signature from your email app.

Open your signature settings

Open Settings → Outreach → Email and find the Email Signature card. The card appears after you connect an email account. See Gmail or Outlook for connection steps.

Create a signature in Vaam

1. Type your signature in the editor.
2. Use Bold, Italic, or Bullet List to format your text.
3. Select text and click Link to add a website address.
4. Click Save Signature.

Insert an image

1. Put the cursor where you want the image.
2. Click Insert Image.
3. Select Upload File and click Choose Image, or select URL to use an image address.
4. For a URL, enter an address that starts with https:// and click Insert.
5. Click Save Signature.

Uploads accept PNG, JPG, GIF, and WebP files up to 2 MB. Click an image in the editor to change its size.

Import a signature from your email app

1. Copy the signature from your email app.
2. Paste it into the signature editor in Vaam.
3. Check the preview and its images.
4. Click Save Signature.

Vaam keeps a pasted table layout in an imported preview. You cannot edit the text directly in this preview. To change the text or layout, update the signature in your email app and paste the new version into the preview.

Images that exist only inside your email app cannot be imported directly. Use the steps below to upload them from your computer.

Beta

This feature is in beta. It is not available to all accounts yet.

If clicking images or cells does not open an image dialog, your account does not have imported image editing yet. Copy a signature with images hosted on the web, then paste it again. You can also click Start over and use Insert Image in the regular editor.

Replace or remove an imported image

1. Click the image in the imported preview.
2. In Replace image, click Choose Image to upload its replacement, or click Remove image.
3. Click Save Signature after you finish your changes.

Add an image to a cell

1. Click a cell in the imported layout, away from any existing image.
2. In Add image to this cell, choose an Image size: Small (40 px), Medium (80 px), or Large (150 px).
3. Click Choose Image and select a file.
4. Click Save Signature.

Vaam places the image at the start of the cell. Empty cells show a + box. Imported image uploads accept the same file types and size limit as the regular editor.

Fix missing images

If an image cannot be imported, Vaam marks its spot in the preview. The message says: “Some images couldn’t be imported. Click the marked spots to upload them.”

1. Click a marked spot to open Add image.
2. Click Choose Image to upload the missing image, or click Remove image to remove the spot.
3. Repeat for each marked spot.
4. Click Save Signature.

Vaam blocks saving until you upload or remove every missing image. If an image does not load, its hint says: “This image does not load. Click to replace it.” Click that image to upload a replacement or remove it.

If an upload fails, click Choose Image to try again. Check that your file is a PNG, JPG, GIF, or WebP image up to 2 MB.

Start over

Click Start over below the imported preview to clear it and return to the regular editor. Create or paste your replacement signature, then click Save Signature.